For business owners, company succession planning is ideally a long-term project. You want to begin laying out a smooth ownership transition, and perhaps grooming a successor, years in advance. And you shouldn’t officially hand over the reins until many minute details have been checked and rechecked.

But it doesn’t always work out this way. As the coronavirus (COVID-19) pandemic has made clear, a business owner may suddenly vanish from the picture. In doing so, this leaves the company adrift in a time of crisis. In such an instance, a traditional succession plan may be too cumbersome or indistinct to execute. That’s why every company should create an emergency succession plan.

Contingency People

When preparing for potential disasters in the past, you’ve probably been urged to devise contingency plans to stay operational. In the case of an emergency succession plan, you need to identify contingency people.

Larger organizations may have an advantage here with having a a CFO or COO. Such positions may be able to temporarily or even permanently replace a CEO with relative ease. For small to midsize companies, the challenge can be greater.  Particularly, if there is heavy involvement with the owner in retaining key customers or bringing in new business.

Nevertheless, an emergency succession plan needs to name someone who can take on a credible leadership role if you become seriously ill or otherwise incapacitated. He or she should be a trusted individual who you expect to retain long-term. In addition, he/she needs the skills and personality to stabilize the company during a difficult time.

After you identify this person, consider the “domino effect.” That is, who will take on your emergency successor’s role when he or she is busy running the company?

Emergency Succession Plan Communication Strategies

A business owner usually keeps a traditional succession plan close to the vest until it’s full formulation and nearing execution. An emergency succession plan, however, needs to be transparent and well-communicated from the beginning.

After choosing an “emergency successor,” meet with the person to discuss the role in depth. Listen to any concerns raised and take steps to alleviate them. For instance, you may need to train your emergency successor in various duties or allow him or her to participate in executive-level decisions to get a feel for running the business.

Beyond that, your company as a whole should know about the emergency succession plan. Each employee should be aware on how it will affect everyone’s day-to-day duties if executed. Now may be an optimal time to do this because of COVID-19. This unfortunate pandemic has put everyone in a “disaster recovery” frame of mind. It’s also a good idea to develop a communications strategy for letting customers and suppliers know that you have an emergency succession plan in place.

Total Preparedness

Along with all the hardships wrought by the pandemic, some powerful lessons are emerging. One of them is the importance of preparedness at every level. Our accounting firm offer assistance in developing both traditional and emergency succession planning for businesses.